Privacy Policy

1. Who we are

CareerFast is a trading name of Future Systems AI Ltd, registered in England & Wales (Company No. 17210087). Our registered address is 71–75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

Future Systems AI Ltd (“we”, “us”, “our”) operates the website careerfast.ai and the CareerFast application. We are committed to protecting your personal data and your right to privacy. If you have any questions, please contact us at [email protected].

2. What data we collect

• Account data: Your name and email address when you sign up via Clerk authentication.
• Profile data: Your CV text, achievement stories (STAR format), and career information you voluntarily provide.
• Job application data: Job descriptions and role information you upload or paste.
• Interview session data: Mock interview transcripts, scores, and AI coaching notes.
• Payment data: Subscription and billing information processed by Stripe. We never see or store your full card details.
• Usage data: Standard analytics including pages visited, features used, and session duration.

3. How we use your data

• To provide and improve the CareerFast service.
• To personalise AI coaching and interview preparation to your background.
• To process payments and manage your subscription.
• To send you important service notifications (not marketing, unless you opt in).
• To comply with legal obligations.

4. AI processing

CareerFast uses Anthropic's Claude AI to generate interview coaching, score answers, and produce question banks. Content you submit (CV text, job descriptions, interview answers) is sent to Anthropic's API for processing. Anthropic's data processing is governed by their privacy policy. We do not use your data to train AI models.

5. Microphone and camera access

Certain features (mock interview, live coaching) request access to your microphone and/or camera. This data is processed locally in your browser for speech recognition and is not stored on our servers unless you explicitly save a session. You can revoke these permissions at any time in your browser settings.

6. Third-party recordings and your legal obligations

When you use the Live Coaching feature, audio from your session is processed on your device and by our AI provider (Anthropic) to generate coaching tips and transcripts. This processing may involve capturing audio from conversations with third parties (e.g., interviewers).

• CareerFast does not notify or obtain consent from third parties on your behalf. It is your sole responsibility to inform any third party that a transcript or recording is being made, and to obtain their consent where required by law.
• Recording consent laws vary. In many jurisdictions — including the United Kingdom (under RIPA 2000 and UK GDPR), California (under CIPA), and EU member states (under GDPR and national laws) — recording a conversation without all-party consent may be unlawful. We do not represent that use of the Live Coaching feature is lawful in any particular jurisdiction.
• We are not responsible for your compliance. CareerFast provides the tool; you control how and when you use it. We accept no liability for any claims, penalties, or disputes arising from your failure to comply with applicable recording or privacy laws.
• Transcripts and notes are yours. Any session transcripts, AI-generated notes, or debrief content are stored in your account and are under your control. You are responsible for how you use, share, or retain this content in compliance with applicable data protection law.

7. Data sharing

We do not sell your personal data. We share data only with:

• Clerk — authentication and user management
• Supabase — database hosting (EU servers)
• Anthropic — AI processing
• Stripe — payment processing
• Vercel — application hosting

8. Data retention

We retain your data for as long as your account is active. You can request deletion of your account and all associated data at any time by emailing [email protected]. We will complete deletion within 30 days.

9. Your rights (UK GDPR & GDPR)

Under UK GDPR and EU GDPR, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate data
• Request deletion (“right to be forgotten”)
• Object to or restrict processing
• Data portability
• Withdraw consent at any time

To exercise any right, email [email protected].

10. Cookies

We use essential cookies for authentication and session management. We do not use advertising or tracking cookies. Analytics are anonymised.

11. Cookies

We use the following cookies on careerfast.ai:

Essential cookies do not require your consent as they are strictly necessary for the service to function. You can withdraw consent for optional cookies at any time via the “Cookie preferences” link in the footer. Under UK GDPR, you have the right to object to non-essential processing at any time.

12. Changes to this policy

We may update this policy from time to time. We will notify you of significant changes by email or in-app notice. Continued use of CareerFast after changes constitutes acceptance.

13. Contact

For any privacy questions or requests: